Privacy Notice

We at PD Evidence LLC (“PD Evidence“, “we”, “us”, “our”) have long recognized that individuals with whom we conduct business value their privacy and we respect your right to privacy. As you know, in order to conduct global business in this increasingly electronic economy, the collection of personal information is often necessary and desirable.

This Privacy Notice (the “Notice“) describes the ways your personal data is collected and used through our websites:  www.pdevidence.com (the “Website”) and through our products (the “Products”). It also describes the rights and options available to you with respect to your information.

DATA CONTROLLER

PD Evidence is the data controller of the personal data we collect via the Website.

PD Evidence LLC, its subsidiaries and affiliates  (“we”, “us”, “our”) is the data controller for the purposes of the personal data we collect via the Website for the performance of the services offered through the Website, and with respect to the collection of usage data in connection with some of our Products.

We are based at 6580 Red Top Road in Harrisburg, Pennsylvania 17111-4822 USA.

DATA PROTECTION OFFICER AND EUROPEAN REPRESENTATIVE AND CALIFORNIA REPRESENTATIVE

To communicate with our Data Protection Officer, please email us at contact@pdevidence.com. If you have any questions or requests concerning your personal data or about our privacy practices and policies, you may contact our Data Protection Officer.

To contact our State of California representative. If you are within the State of California, you may contact us in the following toll-free number: +1-855-566-9733

PERSONAL DATA WE COLLECT

We collect information you provide us voluntarily and knowingly. You are not legally required to provide us your information.

We collect the following information you provide us either during the online registration process or an offline pre-sale process: full name, email address, the company you represent, your job role, the Products you expressed interest in or have purchased, and your address (or the address of the company you represent).

If you submit an inquiry through the various forms on our Website, we will ask you to provide us the following information: full name, email address, business phone number, country, your job role, the organization you represent and any other information you choose to share with us (“Inquiry Information“).

You do not have a legal duty to provide the information, and providing it, is subject to your willing consent. However, there are areas of the Website and parts of the Products that require the use of Information to complete their customization functions, and such may not be available to those choosing not to reveal the information requested.

We also collect analytical information about your use of the Website and the Products. When you visit our website, we will record and collect certain information in relation to your visit and use of the Website, including: IP address from which you accessed the Website, time and date of access, type of browser used, language use, links clicked, and actions taken while browsing the Website, preferences while using the Website, and feedback regarding our solutions or services.

All of the above data is referred to as Analytical Information

The overall personal data outlined above will be referred to as the “Information“.

Please note that we will inform you in advance with every additional category of personal information that will be collected or used.

We may offer you, upon notification, with a financial incentives or payment of compensation for the collection of your personal information, or the deletion of personal information. In order to do that, we must receive from you a prior opt-in consent which clearly describes the material terms of the financial incentive program, and which may be revoked by you at any time.

HOW WE USE PERSONAL DATA

We use Inquiry Information to identify and contact you. We will use your Inquiry Information to contact you about your inquiry.

The legal basis under EU laws or the CCPA for collecting and processing your Inquiry Information is its necessity for the provision of feedback, comment or service in response to your inquiry and the performance of the service you requested within your inquiry (i.e. training, support, etc.).

We will send you marketing communications for products and services similar to those you’ve purchased, unless you opt out. We may also do so where applicable law makes this permissible. If we obtain your contact information in the course of a sale of a PD Evidence Product or service, we will give you a simple opportunity to refuse or opt out of marketing communications. So long as you have not opted-out, PD Evidence will send you promotional communications, including renewal emails notifying of the expiry of the license and the opportunity to renew it. The same applies where applicable law permits us to send marketing emails to an email address belonging to a company or governmental agency, or to an email address belonging to a contact person whose position relates to the substance of the marketing email.

The legal basis under EU laws or the CCPA for collecting and processing your contact information for marketing emails in these cases, is our legitimate interest in offering further products to existing customers or to relevant contact persons within companies or governmental agencies.

If you agree to participate in surveys, we will collect information about your opinion and satisfaction of PD Evidence Products and services. We may from time to time invite you to participate in surveys about your use of PD Evidence Products and services. If you agree to participate in the survey, we will collect your certain Onboarding Information as well as information about your opinion and satisfaction of PD Evidence Products and services.

The legal basis under EU laws or the CCPA for collecting and processing survey information is your explicit consent, as well as our legitimate interest in ongoing management of our business, business development and product development.

We use Analytical Information to improve and enhance the Website as well as our Products and to understand business trends about our Products. We use Analytical Information to improve the Website, as well as to improve the features in our Products we offer to customers. We also use the Analytical Information to adapt the Website, its content, the services and the Products to users’ preferences. Analytical Information is also used to help us understand business trends about our Products.

The legal basis under EU laws or the CCPA for processing and collecting Analytical Data is our legitimate interests in operating our website, ongoing management of our business and business development. The legal basis under EU laws or the CCPA for collecting and processing the Product usage data is your explicit consent.

WHEN AND HOW WE SHARE PERSONAL DATA WITH OTHERS

We will not share your information with third-parties, except in the events listed below or when you provide us your explicit and informed consent

We share your Information with our subsidiaries. We share your Information with our service provider helping us operate our business, the Website and the Products. We will share your Information with members of our family group of companies, who help us process the data for the purpose set out above.

We share your Information with our service provider helping us operate our business, the Website and the Products. We will share your personal information with our service providers who assist us with the internal operations of our Website and the Products. These companies are authorized to use your personal information only as necessary to provide these services to us and not for their own promotional purposes. We do not sell your personal information to third parties.

We may share pre-sale information about you with partners that promote the sale of our products and business We may share the information you provide us during the offline pre-sale process with our authorized partners who will use the information to promote the sale of our products and business.

The legal basis under EU laws for sharing your information in these cases is our legitimate interest in advancing  the pre-sale process with you.

We will share your Information with competent authorities, if you violated the terms of your engagement with PD Evidence. If you have breached the terms of use of the Website, this Notice or any other agreement you have with PD Evidence, abused your rights to use the Website, or violated any applicable law. Your Information will be shared with competent authorities and with third parties (such as legal counsels and advisors), for the purpose of handling of the violation or breach.

We will share your Information if we are legally required. If we are required to disclose your information by a judicial, governmental or regulatory authority.

We will share your Information with third-party in any event of change in PD Evidence’s structure. If the operation of the Products is organized within a different framework, or through another legal structure or entity (such as due to a merger or acquisition, we will share your information to enable the structural change.

COOKIES AND OTHER TRACKERS

What are cookies? Cookies are text files, comprised of small amount of data, that are saved on your computer or other device (e.g. smartphone, tablet, etc.) when you use internet and visit various websites.

The information that the cookies maintain is read by the website you visit, during the session of your visit to the website (these are called ‘session’ cookies), and when you return to visit it again (these are called ‘persistent’ cookies).

We also use techniques called web beacons and web pixels for purposes similar to the use of cookies.

We use cookies necessary to operate the website, for website statistics, for marketing purposes and to remember your website preferences. We use cookies for a number of purposes, as briefly explained below. You can review additional information about the specific cookies we use in relation to each purpose by following the link.

Necessary. Cookies that are strictly necessary for the functioning of the Website. The Website cannot operate properly without these cookies. You can set your browser to block or alert you about these cookies, but some parts of the Website may not function properly.

Preferences. Cookies that remember your choices when you use the Website and allow the Website to react by reflecting your preferences.

Statistics. Cookies that help us understand how you and other users interact with our Website by collecting data that does not directly identify you.

Marketing. Cookies that track your use of the Website and allow us to tailor content, both on and off the Website, that we believe is relevant to you.

You can always delete or disable cookies. You can always delete the cookies saved on your device through your computer browser or your device. You can also disable cookies for future uses through the settings options of your computer browser or device.

SECURITY AND DATA RETENTION

We will retain your personal information until you ask to delete it, and as required for record-keeping matters. We retain personal data until you ask to delete it. Yet we will still retain your personal information as necessary to comply with our legal obligations, resolve disputes, establish and defend legal claims and enforce our agreements.

We implement measures to secure your Information. We implement measures to reduce the risks of damage, loss of information and unauthorized access or use of information. However, these measures do not provide absolute information security. Therefore, although efforts are made to secure your personal information, it is not guaranteed, and you cannot expect that the Service will be immune from information security risks.

INTERNATIONAL DATA TRANSFERS

We will perform international transfer of your Information only in accordance with applicable data protection laws. PD Evidence is based in the United States. Information we collect from you will be processed in the United States.

YOUR RIGHTS UNDER THE EU LAWS AND UNDER THE CCPA

You have the right to access, update or delete your Information and obtain a copy of your Information. If you are in the EU or in the State of California and upon a verified request, you may ask to access the personal information about you that is stored in our systems, or have us update, correct or delete such information in certain cases. You are also entitled to obtain from us your information (excluding data we obtained from other sources) in a structured, commonly used and machine-readable format, and have the right to transmit those data to another data controller. Where our processing is based on our legitimate interests, you are entitled to object to this on grounds relating your particular situation, and we will then no longer process the personal data unless we demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defense of legal claims. You may also withdraw your consent where our processing is based on consent you’ve given, at any time, without affecting the lawfulness of our processing that was based on consent before its withdrawal. If you wish to exercise any of these rights, please follow the link

You have a right to submit a complaint to the relevant supervisory data protection authority. Subject to applicable law, you have the right to lodge a complaint with your local data protection authority. If you are in the EU, then according to Article 77 of the GDPR, you can lodge a complaint to the supervisory authority, in particular in the Member State of your residence, place of work or of an alleged infringement of the GDPR. For a list of supervisory authorities in the EU, click here.

If you are in the State of California, then according to the Civil Code, relating to personal information, and declaring the urgency thereof, to take effect immediately, approved by Governor September 23, 2018, filed with Secretary of State September 23, 2018, you can lodge a complaint to the supervisory authority.

MINORS

You must be 18 years of age or older in order to use the Service. The Service is not intended for minors under the age of 18. IF YOU ARE UNDER THE AGE OF 18 YOU MAY NOT USE THE SERVICE IN ANY WAY.

CHANGES TO THIS PRIVACY NOTICE

If we change this Notice, we will provide you notice of such change through the Website interface or by sending you an email notice. From time to time, we may change this Notice. If you are a registered user, we will provide you notice of such changes through the Website interface or by sending you an email notice. In case of legal requirement, we may also introduce immediate changes to the Notice and require that you accept them. In any event, if you do not consent to the amended Notice, we may terminate your user account. The latest version of the Notice will always be accessible on the Website.

Last Update: May 25, 2021